Event Coffee Machine Hire Perth

Short-Term Coffee Machine Hire for Events & Functions

We offer short-term coffee machine hire for events, functions, and temporary setups across Perth. Whether you need a machine for a single day, a weekend, or a longer multi-day or weekly event, our flexible hire options are designed to suit your timeline.

From small gatherings to large-scale corporate, community, and private events, we provide everything required to serve exceptional coffee. This includes commercial coffee machines, freshly roasted beans, consumables, alternative milks, plus delivery and collection.

No event is too small or too large, and our team ensures a seamless setup so you can focus on the experience while we take care of the coffee.

Need something more long-term? See our corporate and workplace coffee solutions for ongoing setups.

Equipment Hire

Automatic Coffee Machine Hire

From $499 + GST per day

Discounts available for extended hire. Learn more below.

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Weekend and weekly hire rates available, with discounted pricing for additional days booked.

This option covers our range of automated and semi-automated coffee machine solutions, selected based on your event type, space, and expected guest numbers. Once we know a little more about your event, we’ll recommend and supply the most suitable automatic setup to ensure smooth service and consistent coffee quality.

This option is ideal for events where a dedicated barista isn’t available, or where the coffee station won’t be staffed at all times. Easy to operate and highly reliable, these machines deliver high-quality coffee with minimal effort!

This setup is well suited to conferences, fundraisers, corporate events, social gatherings and much more.

Key features

  • Large internal water tank (up to 8L, machine dependent).
  • Generous bean hopper capacity for extended service with minimal refilling.
  • Simple, user-friendly operation.
  • Optional plumbed-in setup (site dependent).

What’s included

  • Automatic or semi-automatic bean-to-cup coffee machine (selected to suit your event).
  • Milk fridge or milk steamer, depending on the recommended setup.
  • Complimentary 2kg of freshly roasted specialty coffee beans and 100 GESHA disposable coffee cups and lids to help you get started.
  • Essential accessories for smooth operation, including milk prep items and cleaning tools.
  • Delivery, setup and collection.

Requirements

  • Access to 10AMP power (we do not provider generators)
  • Minimum bench space of 600 × 600mm

Additional offerings

  • Specialty coffee beans are available at a discounted event rate per 1kg. 
  • We also offer a full range of consumables if you’d prefer a one-stop-shop, including sugars, syrups, sweeteners, stirrers, napkins, hot chocolate powder and tea. Simply enquire and we’ll tailor this to your event.

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Espresso Machine & Grinder Hire

From $599 + GST per day

Discounts available for extended hire. Learn more below.

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Weekend and weekly hire rates available, with discounted pricing for additional days booked.

Includes a commercial 2-group espresso machine, grinder, and a complete café-style coffee station setup.

This option is best suited to events where you have an experienced barista or trained staff available. We can provide everything required to set up a fully functioning espresso coffee service. Ideal for corporate functions, brand activations, hospitality-led events, coffee-savvy teams with barista experience.

What’s included

  • Commercial 2-group espresso machine.
  • Professional coffee grinder.
  • Full coffee preparation kit, including milk jugs, tampers, knock box, scales, coffee prep tools and cleaning equipment.
  • Complimentary 2kg of freshly roasted specialty coffee beans and 100 GESHA disposable coffee cups and lids to help you get started.
  • Delivery, setup and collection.

Requirements

  • Access to 15AMP power (we do not provider generators)
  • Minimum bench space of 1m × 600mm

Additional offerings

  • Specialty coffee beans are available at a discounted event rate per 1kg. 
  • A heavy-duty stainless steel trolley/workbench is available at an additional cost of $100 + GST if required.
  • We also offer a full range of consumables if you’d prefer a one-stop-shop, including sugars, syrups, sweeteners, stirrers, napkins, hot chocolate powder and tea. Simply mention this in your enquiry and we’ll tailor this to your event.

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Custom Event Coffee Hire Package

POA

Learn more below

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If your event doesn’t fit neatly into one of our standard hire options, we can create a custom coffee hire package tailored to your space, service style and guest numbers.

This option is ideal for larger or more complex events, or where a combination of coffee equipment is required. If you’re not sure what setup you need, our team will guide you through the options and recommend the most practical and cost-effective solution.

Custom packages may include:

  • Multiple machines for higher-volume events.
  • 3-group or larger traditional espresso machines.
  • A combination of automatic and traditional coffee equipment.
  • Extended hire periods or multi-day events.
  • Custom coffee selections.
  • Cups, lids, consumables, alternative milks and additional accessories.

Tell us a little about your event and we’ll recommend the right coffee setup to ensure everything runs smoothly.

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Day Rates & Extended Hire Pricing

We offer short-term coffee machine hire with simple, transparent pricing to suit events of all sizes. Whether you need a machine for a single day or a longer activation, our hire options are designed to be flexible and scalable.

Indicative day rates:

  • Automatic coffee machines – from $499 + GST per day
  • Traditional espresso machines – from $599 + GST per day
  • Coffee cart stainless steel bench – from $100 + GST per day

For extended hire periods (weekend or multi-day events), we offer discounted pricing with reduced daily rates. All hire packages can include complimentary freshly roasted coffee beans, alternative milks, cups, and consumables, with delivery and collection available across Perth. For an accurate quote based on your event size, duration, and setup requirements, get in touch with our team.

What’s Included in Your Event Coffee Hire?

Our short-term coffee machine hire packages are designed to make event setup simple, with everything you need to serve great coffee from start to finish. Each hire includes:

  • Commercial coffee machine suited to your event size and requirements
  • Freshly roasted coffee beans from our core range to help you get started
  • Setup support – either a simple setup guide or on-site setup where required
  • Essential accessories including milk jugs, tampers, and basic equipment
  • Consumables such as cups, lids, and stirrers (optional based on your needs)
  • Delivery and collection across Perth and surrounding areas

We can also tailor your setup with alternative milks, additional equipment, or higher-volume solutions depending on your event.

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How Our Coffee Machine Hire Works

Our coffee cart and machine hire includes commercial coffee equipment, freshly roasted coffee, essential consumables, plus delivery, setup and collection. 

We don’t provide barista or labour hire, but we’re happy to help you choose the right setup if you already have trained staff available. For unstaffed or low-touch events, our fully automated coffee machines are easy to operate and deliver consistent, high-quality coffee at the push of a button.

Options for Everyone at your event

We don’t just cater to coffee lovers. Our event coffee setups can also support hot chocolate and non-coffee drink options, kid-friendly drinks and a range of non-dairy milk options.

We’ll help tailor your coffee cart station so there’s something suitable for everyone attending your event.

Frequently Asked Questions about Coffee Machine Hire for Events

How far in advance should I book a coffee machine for my event?

We recommend booking your event coffee machine hire as early as possible, particularly during busy periods and weekends. While we can sometimes accommodate last-minute bookings, advance notice gives us the best chance of securing your preferred equipment and setup requirements.

What hire periods are available?

Our short-term coffee machine hire is designed for temporary setups including single-day events, weekend hire, multi-day activations, conferences, expos, and longer event periods. We can tailor the hire duration to suit your event requirements.

Do you deliver and set up the coffee machine?

Yes. We can arrange delivery, setup, and collection across Perth depending on your event requirements. Our team will ensure the machine is ready to use and provide guidance on operation so everything runs smoothly on the day.

What’s included in an event coffee machine hire?

Our event coffee hire packages can include the coffee machine, grinders, specialty coffee beans, accessories, cleaning equipment, setup support, and optional delivery and collection depending on your location. We can tailor each package based on the size and style of your event.

Can I hire a barista as well?

At this stage, no, our event coffee machine hire is offered as a self-serve equipment solution only and does not include labour hire or barista staffing.

Do I need a barista to operate the machine?

No, our automatic coffee machines are designed for self-service use and do not require a trained barista to operate. However, if you are hiring a traditional commercial espresso machine setup, we recommend having someone experienced operate the equipment, such as a privately hired barista or a team member familiar with commercial coffee machines.

Do you provide cups, milk, and other coffee supplies?

Yes. We can assist with additional event coffee supplies including coffee beans, alternative milks, cups, lids, sugars, syrups, and other essentials depending on your setup requirements.

What types of events do you cater for?

We provide coffee machine hire for a wide range of Perth events including corporate functions, conferences, expos, activations, weddings, sporting events, private celebrations, baby showers, fundraisers and community events.

Can I hire a coffee machine for a weekend event?

Absolutely. Weekend coffee machine hire is one of our most popular options and can be tailored to suit everything from private functions through to large-scale events and activations.

What’s the difference between event coffee hire and workplace coffee rental?

Our event coffee hire is designed for short-term and temporary setups, typically charged on a daily or weekend basis. Workplace coffee rental is structured as an ongoing long-term solution for offices and businesses, including regular coffee supply, servicing, and ongoing support.

Why Choose GESHA for your Event Coffee Hire in Perth?

As a specialty coffee roaster, we know exactly what’s required to deliver a smooth, reliable event coffee service.

We only supply commercial-grade coffee equipment that is prepared, tested and maintained in-house. The last thing you need on event day is a machine breakdown or technical issue, which is why reliability, preparation and support are central to everything we do.

Our fully in-house team provides:

  • Carefully prepared and tested equipment
  • Reliable delivery, setup and pack-down
  • On-call support throughout your hire period

You can feel confident knowing your event coffee is backed by people who work with this equipment every day.

Enquire About GESHA’s Coffee Machine Hire Perth

For more information or to book your event coffee hire, please fill in the enquiry form and our friendly team will be in touch to help you plan the right solution.

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